Executive / Marketing Assistant

 

DEPARTMENT

Mohawk, NY – Corporate Office

 

HOURS

8am – 5pm (Monday through Friday, w/ a 1 hour lunch from 1pm – 2pm)

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SUPERVISOR

Executive Services Manager

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DESCRIPTION

This position assists Marketing and Sales Departments by creating sales flyers and tracking results of the promos, etc., including coordinating trade show exhibits. Helps prepare for involvement in community organizations and events. Will be responsible for the creation and implementation of E-Marketing, social media and assists with Website development. Helps design retail ads. Coordinates and reviews all donation requests and contributions.

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Will perform a variety of clerical duties as well as provide assistance and support to Hummel’s Executive & Management Team. This includes but is not limited to: memos, correspondence, reports, forms, spreadsheets, flyers, etc.

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Will also assist other departments when needed, including serving as a backup for Executive Assistants/Receptionist for appropriate coverage daily.

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Runs and distributes reports as well as research product and customer information in DDMS computer system.

Will be required to travel to Syracuse at least twice a month. Reliable transportation a must.

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QUALIFICATIONS

Candidate must be creative, possess excellent communication, organizational & time management skills and proficient in word processing/data entry (Microsoft Word, Excel, Publisher, Microsoft Outlook, etc.). This position requires the utmost professionalism; this person must dress in a businesslike manner as well as a professional demeanor. Must be detail oriented, able to make decisions and flexible. Strategic and creative thinker and a team player. Ability to manage multiple assignments at once. Must possess excellent creative, business writing and proofreading skills. Reliable transportation a must.

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Associate's degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Must be proficient in Microsoft Office products.

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**Please submit salary requirements with resume**

Hummel’s Office Equipment Company, Inc., is an AA/EOE

Install/Delivery Team Laborer

 

DEPARTMENT

Furniture Warehouse

 

HOURS

Monday – Friday 7:30am to 4:00pm (may require some overtime & Overnights)

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SUPERVISOR

Furniture Warehouse Manager

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DESCRIPTION

Responsible for installing & loading/unloading furniture in or out of truck/van, Consults with warehouse, other furniture installer, or customer on furniture to be moved; May collect payment for COD order, etc.; assists other departments as needed. May require overnight stays for projects / installations.

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QUALIFICATIONS

Must be able to deal well with the public, as this is a very customer-oriented position.

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One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

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Knowledge of panel systems is a plus, ability to work with tools and read and interpret documents such as plans, safety rules, operating and maintenance instructions, and procedure manuals. Must be able to lift and or move up to 50 lbs and occasionally lift and or move more than 100 lbs.

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**Please submit salary requirements with resume**

Hummel’s Office Equipment Company, Inc., is an AA/EOE

Wholesale, Receiving Order Processor – Full Time (Sunday Evening – Friday Morning)

 

DEPARTMENT

Supply Warehouse

 

HOURS

Night Shift: 11:00pm to 8:00am with an hour lunch

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SUPERVISOR

Distribution Center Manager

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DESCRIPTION

Responsible for reviewing emails from wholesalers and receives in both supplies and furniture. Reviews packing slips against individual packages to verify correct package counts. Once verified, updates package counts in software system; then places packages in correct driver bays. Physically checks in and inspects furniture including assisting with furniture returns and processing paperwork.

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Acts as a backup for Order Processors and assist Driver Ambassadors when needed with wholesale package issues, including assisting the Receiving and Inventory Control Clerk with putting away stock. May operate a forklift after being properly trained to reach inventory stock items which are located on higher shelving racks. Responsible in keeping warehouse clean and aisle free of any clutter. Example: sweeping, trash, cardboard recyclables and general maintenance May processes an average of 10-30 orders per day in assisting order processors.

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Completes stock, wholesaler and direct vendor returns, which entails processing RMA forms against the customer product returns verifying item number, condition and quantity received.

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QUALIFICATIONS

High School diploma or general education degree (GED); or three months related experience and/or training; or equivalent combination of education and experience. Warehouse exp. required.

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Forklift exp. preferred, but not necessary (will train). Must be flexible, able to work in a team environment as well as independently and proficient with Computer (windows based).

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Must regularly lift and/or move up to 50 pounds, frequently 100 pounds and occasionally lift and/or move more than 100 pounds. While performing the duties of this job, the employee occasionally works near moving mechanical parts; the noise level is usually moderate.

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**Please submit salary requirements with resume**

Hummel’s Office Equipment Company, Inc., is an AA/EOE

Account Executive position for our Southern Tier & Surrounding Areas

 

Hummel’s Office Plus is HIRING!

Are you outgoing? Do you enjoy speaking with others? Or is learning about new and exciting products something that interests you? Look no further than our Account Executive position for our Southern Tier & Surrounding Areas!

 

Description:

Hummel’s Office Plus is a locally owned & independently operated company with over 85 years in the office supply industry with a goal to provide home and office solutions by delivering services and supplies that meet its customers’ needs and lifestyles.

At Hummel’s, you’ll be a part of a team that works with each department to get the job done to serve its customers and community! With Hummel’s, you’ll work at one of the largest business product dealers in the United States & the largest independently owned office supply dealer in Central New York!

Join our team & family-oriented company with great benefits and driven co-workers!

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Position Objective:

The primary function of an Account Executive with Hummel’s Office Plus is to continually meet with new prospects in an attempt to convert the prospect from their current vendor to a Hummel’s buying customer.

This position will require minimum sales growth to be met on a quarterly basis. Account Executives sell products to businesses, industrial establishments, and customer’s place of business or residence. Our Account Executives truly get to know their customers by having those necessary interactions, whether it be through email, telephone, in-person, or virtually! How’s that for being able to interact with the public!

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Essential Job Functions:

Our Account Executives get the job done by performing the following duties:

• Prospects each week and maintains a growing customer base with working hours of Monday – Friday; 8am-5pm.

• Compiles a list of prospective customers for use as sales leads, based on information from Hummel’s customer list, newspapers, business directories, the internet, and other resources.

• Travels throughout assigned territory (this position is for the southern tier & surrounding areas) to call on regular and prospective customers to solicit orders or talks with customers by phone.

• Displays or demonstrates product using samples or catalogs and emphasizes sellable features.

• Quotes prices’ credit terms and prepares and develops sales contracts for orders obtained.

• Estimates date of delivery to customer, based on knowledge of company in-stock items as well as knowing delivery schedules and prepares reports of business transactions and keeps expense accounts, etc.

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Competencies (Knowledge, Skills, and Abilities)

• Strong verbal & written communication skills

• A passion for selling and desire to grow your assigned territory

• Someone who is personable, outgoing, and enjoys networking on all levels

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Experience, Educational Background & Certifications

• A minimum of 1-3 years of sales experience preferred (B2B or B2C).

• A valid driver’s licenses and carry necessary insurance on own vehicle. Reliable transportation is required!

• Be fluent with Microsoft Applications

• Have great communication skills as this is a very customer-oriented position.

• College degree is preferred, but not required.

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What We Offer

• A great benefits package (including medical, dental, and life insurance)

• 401(k) plan with outstanding 401(k) matching

• Ongoing professional development training

Sound like something you’d be interested in & want to join our growing team? Apply today!

**Please submit salary requirements with resume**

Hummel’s Office Equipment Company, Inc., is an AA/EOE.

Finance Manager

DEPARTMENT

Accounting Dept.

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HOURS

7am – 5:30pm w/ a 1 hour lunch from 12pm – 1pm (approximately 50 hours per week depending on workflow)

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SUPERVISOR

CEO

 

DESCRIPTION

Examine, analyze, and interpret accounting records for the purpose of giving advice or preparing statements. Install or advise on systems of recording costs or other financial and budgetary data.

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Must have strong communication, planning, organizing, negotiating & problem-solving skills as well as supervisory experience. Will directly supervise 3 employees.

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Must be able to pay attention to detail and accuracy. Establishes customer accounts once verification of references is completed along with necessary tax documentation and sends vendors credit information. Reviews daily accounts payable invoices, verifies invoices against purchase orders to ensure accurate pricing. Sorts and compiles monthly customer statements and summaries. Processes weekly summary billing for customers as well as monitors monthly leases & auto-bills. Reviews aged accounts receivable on a regular basis for delayed and non-payments and other irregularities and contacts past due accounts.

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Manages relations with collection agencies and removes bad debt. Designs, revises and/or implements accounting systems and procedures in accordance with accounting principles and theories. Investigates and resolves customer queries. Assist in budget development and review. Directs and coordinates establishment of budget programs as well as tax reporting programs. Prepares and distributes business forms.

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Additional Responsibilities:

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Assists in handling Accounting phone calls and requests. Assists A/R if and when necessary inputting payments. Notify customers with delinquent accounts. Enters, edits & posts, and reconciles bills for the day if needed. Applies appropriate accounts payable (general ledger) codes to bills. Reviews and modifies the Gross Margin report to ensure proper billing of invoices. Handles responsibilities of employees when needed. Other duties as assigned.

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Must have knowledge of accounting principles, practices, and procedures as well as computerized accounting systems and applications to include main frame terminals/personal computers, general software applications and keyboard facility. Candidate must have experience in performing detailed and complex numerical computations and reports. Ability to interact professionally with all levels of employees as well as excellent time management skills and a willingness to multitask.

 

QUALIFICATIONS

Bachelor's Degree in Accounting or a related field and five years of professional accounting experience; OR, Six years of professional accounting experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Candidates must have a minimum 2+ years of recent collections work experience. A high level of proficiency in Microsoft Office products such as Outlook, Excel and Word.

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**Please submit salary requirements with resume**

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Hummel’s Office Equipment Company, Inc., is an AA/EOE

Distribution Center Manager

DEPARTMENT

Operations

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REPORTS TO

COO

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HOURS

6am – 5pm with an hour lunch (and as needed – the time it takes to complete your job – must be flexible)

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SUPERVISOR

Distribution Center Manager

 

DESCRIPTION

Direct receiving, warehousing, and distribution operations by overseeing the receipt, storage, value-added servicing and dispatch of a wide variety of products. Must be able to ensure productivity targets are achieved and all warehouse processes are running smoothly and promptly.

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Turns on/off warehouse lights as necessary. Establishes operational procedures for verification of outgoing shipments.

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Coordinates all activities in regard to the distribution of product. Takes packages to driver’s runs if necessary. Participates in coordinating the delivery of any bulk orders with Fleet Manager. Replenishes stock levels, if needed. Responsible for issuing call tags for returns from UPS customers. Assists in unloading incoming trucks as needed. Provides materials, equipment and supplies by directing receiving, warehousing and distribution services, supervising staff. Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols. Controls inventory levels by conducting physical counts; reconciling with data storage system. Produces reports and statistics regularly. May be required to occasionally cover and/or coordinate coverage of overnight order processor. Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement. Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. Completes warehouse operational requirements by scheduling and assigning employees, following up on work results. Maintains warehouse staff by recruiting, selecting, orienting, and training employees. Maintains warehouse staff job results by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results. Contributes to team effort by accomplishing related results as needed.

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Assists Customer Service Department by:

1. Physically verifying inventory levels against product showing in the system on hand

a. Serves as a backup to Receiving and Inventory Control Clerk

2. Checking status of UPS orders

3. Adjusting current order changes

4. Processes "urgent" customer pick-ups for the corporate facility

5. Delivers adjustment report to bin in the Customer Service Department

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In the event Fleet Manager is not in, will verify that no packages are left in the driver runs once they depart. May be required to occasionally cover various delivery routes of short staffed. If there is a discrepancy between the physical counts in the bin compared to the on-hand quantity in DDMS, it needs to be adjusted to the actual physical count in the bin. Accountable for monitoring and making sure Order Processors follow warehouse policy and procedures. On a daily basis reviews and addresses order pulling errors with the Order Processors. Responsible for training Order Processors. Fill orders as needed. Responsible for forklift training as well as making sure all warehouse partners are up to date with their certifications (every two years). Makes a copy of all training sessions and certificates and gives to Human Resources for the personnel & training files. Schedules forklift safety meetings for all warehouse partners that are new or that have not been tested in two years. Gives classes on forklift, including a two-hour video and administers written test and driving test for each unit that person will operate.

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Negotiates price on replacement and maintenance equipment. Attends meetings as necessary with Management and Supply Warehouse Personnel. Fills in as a backup for Receiving / Inventory Control Clerk. Ensures that the facility is locked at the end of the day (Door A & Door C). Coordinates with Receiving & Inventory Control Clerk on evaluating bin locations for stock levels. May do local will calls, if needed. Must be completely cross trained in all aspects of overnight order processor and the Receiving & Inventory Control Clerk job duties and responsibilities. Must make sure that there is management coverage in the warehouse at all times as much as possible. Calls the Receptionist with any Order Processor changes for the day before 8:30am. Oversees and maintains overtime...keeping overtime to a minimum, therefore, may require partner/employee to end their work week sooner to avoid overtime. Edits & submits supply warehouse payroll which is to be given to Human Resources each Monday morning by 10am. Distributes checks to Order Processors every Friday morning. Reviews & checks voicemails.

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Reviews, Checks & Distributes emails.

A. Print any information the Order Processors and you as the manager needs

B. File in mail folders any emails needed for future reference

C. Responds to emails and deletes emails no longer needed.

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Other duties and responsibilities as necessary. Must be fluent with Microsoft Applications and have great communication skills. Bachelor’s degree (BA) from four-year college or university; or two – four years related experience and/or training. Proven work experience as a warehouse manager. Must be able to operate a forklift and/or be certified. Must have a clean and valid driver’s license and DOT physical and keep current.

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**Please submit salary requirements with resume**

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Hummel’s Office Equipment Company, Inc., is an AA/EOE