Systems Administrator

HOURS

M – F; 8am – 5pm w/ 1-hour lunch (additional hours may be required)

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LOCATION

Mohawk, NY

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FLSA STATUS

Salary Exempt

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REPORTS TO

CIO

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DESCRIPTION

Summary

This position will assist in the management and administration of the organization’s computer systems with a primary focus on assisting staff to use information technology effectively and efficiently. Development of organization’s application software for departments will be a principle responsibility.

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Essential Duties and Responsibilities

• Administration of organization applications (DDMS)

• Administration, reporting, and maintenance of organizational database application and online sales resources

• Report Development

• Administration, Security, and Maintenance of Network Systems

• Website Administration

• Workstation Management and troubleshooting

• Administration and Maintenance of printing environment

• Software deployment, troubleshooting, and training (MS Office Products & other)

• Office365 Administration

• Phone Systems administration and support

• Training of staff and customers, on and off site, in the use of technology

• Other duties as assigned in conjunction with the technology services

• Assist management with projects as needed

• Develops. maintains, and tests disaster recovery plans

• Assist salesforce and customer service department on IT related questions and product research

• Assists customers with any and all questions

• Normal hours of business are 7am-6pm. However, working other hours may be required to complete tasks that cannot be conducted during normal business hours. This may include early mornings, nights, and weekends.

• Occasional travel to Hummel Offices, customer sites, and other locations may also be required.

• Other duties as assigned

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QUALIFICATIONS

Associates Degree required, Bachelor’s degree preferred from four-year college, university, or technical school; or 7 to 10 years related experience and/or training; or equivalent combination of education and experience.

Hummel's Office Equipment Company, Inc., is an AA/EOE

Accounting Clerk - Full Time

DEPARTMENT

Accounting Department

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SUPERVISOR

Accounting & Credit Manager

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HOURS

8am to 5pm (approximately 40 hours per week) With one-hour lunch 12:00 – 1:00

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DESCRIPTION

Essential duties and responsibilities include the following (but not limited to).  Other duties may be assigned.

 

Obtains financial data for use in maintaining accounting records.  Makes copies of bills and distributes to proper departments.  Enters, edits, posts and reconciles bills for the day.  Applies appropriate accounts payable (general ledger) codes to bills. Types vouchers, invoices, checks, account statements, reports, and other records.  Files Accounts Payable records daily along with other necessary filing.  Prepares accounts payable checks by processing and running checks on a weekly basis.  Maintain records for all accounts payable transactions.  Prints and prepares accounts payable reports and maintains all accounts payable files.  Verifies and reconciles statements. Prepares invoice deduction notices, as necessary.  Requests refunds or credits on over pricing or shortages. Assists with monthly and year-end close out procedures and records. Assists Accounts Receivable with customer phone calls and requests (Customers asking for invoice copies, signed deliveries, information in regards to their account, etc. generally 5-6 per day). Input customer payments and assists with petty cash transactions.  Will be cross trained to serve as backup to Accounts Receivable Clerk, Collections Clerk and Accounting & Credit Manager.  Must be able to work in a team environment as well as independently, making immediate decisions and setting and meeting goals.

 

DESCRIPTION

High school diploma or (GED); one to three months related experience and/or training; or equivalent combination of education and experience. Computer and machine skills are a must (i.e. word processing, Microsoft Word, Excel, copy machine and/or printer).  Must be flexible, organized and possess excellent phone & communication skills.  Diplomacy and professionalism are required in dealing with customers especially when discussing finances.

Hummel's Office Equipment Company, Inc., is an AA/EOE

Account Executive (Outside Sales) – Syracuse & Surrounding Areas

DEPARTMENT

Commercial Sales

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REPORTS TO

CEO

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HOURS

Monday – Friday 7am to 6pm (the time it takes to achieve your goals – if goals are not met additional hours will be required).

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DESCRIPTION

The primary function of an Account Executive is to continually meet with new prospects in an attempt to convert the prospect from their current vendor to a Hummel’s buying customer. This position will require minimum sales growth be met on a quarterly basis. Sells products to business and industrial establishment’s and customer’s place of business or residence by performing the following duties.

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Prospects each week and maintains a growing customer base. Compiles a list of prospective customers for use as sales leads, based on information from Hummel’s customer list, newspapers, business directories and other sources.

 

Travels throughout assigned territory to call on regular and prospective customers to solicit orders or talks with customers by phone. Maintains a valid drivers licenses and carries necessary insurance on own vehicle. Displays or demonstrates product, using samples or catalog, and emphasizes salable features. Quotes prices credit terms and prepares and develops sales contracts for orders obtained. Estimates date of delivery to customer, based on knowledge of company’s in- stock items as well as knowing delivery schedules and prepares reports of business transactions and keeps expense accounts, etc.

 

Must be fluent with Microsoft Applications and have great communication skills.

Hummel's Office Equipment Company, Inc., is an AA/EOE

Install/Delivery Team

DEPARTMENT

Furniture Warehouse

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HOURS

Monday - Friday 7:30am to 4:30pm (may require some overtime)

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SUPERVISOR

Furniture Warehouse Manager

 

DESCRIPTION

Responsible for installing & loading/unloading furniture in or out of truck/van, may drive truck to specified destination for delivery; Consults with warehouse or customer on furniture to be moved; May collect payment for COD order, etc.; assists other departments as needed. May require overnight stays for projects / installations.

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QUALIFICATIONS

Must have a clean driver’s license and be able to deal well with the public, as this is a very customer oriented position. Must have a DOT physical and keep it current.

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One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

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Knowledge of panel systems, ability to work with tools and read and interpret documents such as plans, safety rules, operating and maintenance instructions, and procedure manuals. Must be able to lift and or move up to 50 lbs and occasionally lift and or move more than 100 lbs.

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**Please submit salary requirements with resume**
Hummel's Office Equipment Company, Inc., is an AA/EOE

Sales Manager

DEPARTMENT

Commercial Sales, Central New York & Surrounding Areas

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HOURS

Monday – Friday 8am – 5pm w/ 1 hour lunch. [With expectations of being available 7am to 6pm (the time it takes to achieve your goals – if goals are not met additional hours will be required)].

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SUPERVISOR

CEO

 

DESCRIPTION

Oversee sales activities within the Central New York & Surrounding territory and manage sales representatives. Oversee and lead the activities of sales department by performing the following duties.

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Provides leadership to the Sales Representatives. Motivates and encourages Sales Representatives to ensure sales are met. Works with Hummel’s management to improve sales process and build team atmosphere. Hires and trains sales representatives in assigned territories and manages staff. Prepares sales budget; monitors and approves expenses.

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Compiles lists of prospective customers for use as sales leads based on information from Hummel’s customer list, newspapers, business directories, and other resources. Travels throughout assigned territory(ies) to call on regular and prospective customers to solicit others or talks with customers by phone and email. Maintains a valid driver’s licenses and carriers necessary insurance on own vehicle.

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Displays or demonstrates product using samples or catalogs and emphasizes salable features. Estimates date of delivery to customer based on knowledge of company’s in stock items as well as knowing delivery schedules.

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Prepares reports of business transactions and keeps expense accounts. Oversees the Sales Representatives’ schedules and territories. Conducts performance evaluation that are timely and constructive. Handles discipline and assists HR with termination of employees as needed and in accordance with company policy.

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Quotes process and credit terms and prepares and develops sales contracts for orders obtained. Identifies and analyses customer preferences to properly direct sales efforts. Consults with potential and existing customers to understand their needs; identifies and suggests products or services that will meet those needs. Helps resolve customer complaints, and other issues that mays interfere with efficient sales operations.

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Monitors existing accounts and regularly communicates with primary contact and Sales Representatives for the account. Works to establish new accounts in the stated territory. Works toward increasing sales growth in territories at an established rate determined by CEO.

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Assists with the coordination of sales efforts for other territories and sales representatives. Reviews and analyzes sales and operational records and reports; uses data to project sales, determine profitability and targets, and identify potential new markets. May act as company representative at trade shows / meetings.

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Cannot do job if under influence of alcohol or drugs. Adheres to the Personal Appearance & Grooming Policy.

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Must be fluent with Microsoft Applications and have great communication skills.

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Other duties as assigned.

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QUALIFICATIONS

Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience

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**Please submit salary requirements with resume**
Hummel's Office Equipment Company, Inc., is an AA/EOE

Truck Driver

DEPARTMENT

Supply Warehouse

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HOURS

6:30  a.m. to 3:00 p.m. (and/or until the completion of run) with ½ hour lunch

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SUPERVISOR

Fleet Manager

 

DESCRIPTION

Drives company truck over established route to deliver office supplies, must identify all packages being delivered and load truck, collects money from customers and records transactions on customer receipt, collects delivery info on a delivery record called a Driver Manifest and picks up rejected or unsold merchandise, etc.; assists other departments as needed.

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QUALIFICATIONS

Must have a clean driver's license and be able to deal well with the public, as this is a very customer oriented position. Must have a DOT physical and keep it current. Must adhere to Hummel's Office Plus grooming & appearance standards policy. The employee must regularly lift and/or move up to 50 pounds, frequently lift up to 75 pounds, and occasionally lift up to 100 pounds.

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One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

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Ability to read and interpret documents such, safety rules, operating and maintenance instructions, and procedure manuals.
 

Please notify Human Resources if interested.

Hummel's Office Equipment Company, Inc., is an AA/EOE

Account Executive (Outside Sales) – Utica & Surrounding Areas

DEPARTMENT

Commercial Sales

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HOURS

7am to 6pm (the time it takes to achieve your goals – if goals are not met additional hours will be required).

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SUPERVISOR

CEO

 

DESCRIPTION

The primary function of an Account Executive is to continually meet with new prospects in an attempt to convert the prospect from their current vendor to a Hummel’s buying customer. This position will require minimum sales growth be met on a quarterly basis. Sells products to business and industrial establishment’s and customer’s place of business or residence by performing the following duties.

 

Prospects each week and maintains a growing customer base. Compiles a list of prospective customers for use as sales leads, based on information from Hummel’s customer list, newspapers, business directories and other sources.

 

Travels throughout assigned territory to call on regular and prospective customers to solicit orders or talks with customers by phone. Maintains a valid driver’s licenses and carrier’s necessary insurance on own vehicle. Displays or demonstrates product, using samples or catalog, and emphasizes salable features. Quotes prices credit terms and prepares and develops sales contracts for orders obtained. Estimates date of delivery to customer, based on knowledge of company’s in- stock items as well as knowing delivery schedules and prepares reports of business transactions and keeps expense accounts, etc.

 

Must be fluent with Microsoft Applications and have great communication skills.

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**Please submit salary requirements with resume**

 

Hummel’s Office Equipment Company, Inc., is an AA/EOE

Inside Sales Representative (Mohawk)

DEPARTMENT

Commercial Sales

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HOURS

8:00 a.m. to 5:00 p.m. (M-F with 1 hour lunch)

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SUPERVISOR

CEO

 

DESCRIPTION

Solicits orders for products or services over the telephone. Calls prospective customer to explain types of services and/or products offered. Quotes prices and tries to persuade customer to buy. Develops lists of prospects from zero account list provided. Introduces potential customer to our on-line ordering system and demonstrates how systems works. Quotes prices and tries to persuade customer to buy, performs routine filing, clerical, typing and other related functions, etc. Computer (MS Excel, Outlook). Excellent interpersonal communication skills to deal with various personalities over the phone. Ability to work independently and be well organized. Ability to be persuasive and deal with rejection. Attendance of sales meetings as well as outside business related events such as Business after Hours (BAH).

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QUALIFICATIONS

Associates Degree or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

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**Please submit salary requirements with resume**

 

Hummel’s Office Equipment Company, Inc., is an AA/EOE